This Website collects some Personal Data from its Users, this document also serves as our Data Processing Agreement
Section 1 – Data Controller and Owner
The data owner is the Isle of Wight Scout Council and the Data Controller is Alan Tiller contact email: email@example.com
Section 2 – Types of Data collected
Among the types of Personal Data that this Application collects, by itself or through third parties, there are Cookies, Usage Data, first name, last name, date of birth, phone number, email address, and ZIP/Postal code.
The Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using this website.
All Data requested by this Website is mandatory and failure to provide this Data may make it impossible for this Website to provide its services. In cases where this Website specifically states that some Data is not mandatory, Users are free not to communicate this Data without any consequences on the availability or the functioning of the service.
Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.
Users are responsible for any third-party Personal Data obtained, published, or shared through this Website and confirm that they have the third party’s consent to provide the Data to the Owner.
Section 3 – Mode and place of processing the Data
Section 3.1 – Methods of processing
The Data Controller process the Data of Users in a proper manner and shall take appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.
Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Data Controller, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of the site (administration, sales, marketing, legal, system administration) or external parties (such as third party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner.
The updated list of these parties may be requested from the Data Controller at any time.
Section 3.2 – Place
The Data is processed at the Data Controller’s operating offices and in any other places where the parties involved with the processing are located. For further information, please contact the Data Controller.
Section 3.3 – Retention time
The Data is kept for the time necessary to provide the service requested by the User, or stated by the purposes outlined in this document, and the User can always request that the Data Controller suspend or remove the data.
Section 4 – The use of the collected Data
The Data concerning the User is collected to allow the Owner to provide its services, as well as for the following purposes: Analytics, Contacting the User, and Finding a Group. The Personal Data used for each purpose is outlined in the specific sections of this document.
Section 5 – Detailed information on the processing of Personal Data
Personal Data is collected for the following purposes and using the following services:
Section 5.1 – Training Evidence Upload
By filling out the form on the “Submit Training Evidence” the User authorizes this Website to use these details to validate training on the Scout Training Database “Compass” and you authorize this Website to keep a record of the following data until you leave for the purpose “record-keeping” the details collected and stored are: Full Name, Email Address, Evidence Uploaded.
Section 5.2 – Google Analytics (Gogle Inc.)
Section 5.3 – Contacting the User (Contact Forms)
By filling in the contact form with their Data, the User authorizes this Website to use these details to reply to requests for information, and pass these details on to members of our team with the explicit intent to contact a group with the view to join said group, or any other kind of request as indicated by the form’s header. Personal Data collected: full name, parent email address, young person’s date of birth, parent phone number.
Section 5.4 – Finding a group (Postcode Search)
By providing the “Find your nearest group” feature with their Data, the User authorizes this Website to use these details to display their location on a map, this data is not stored beyond the extent of the session on the website. Personal Data collected: Location/Postal code
Section 5.5 – Downloading Files
When downloading files from our website we will collect non-personal data to better understand who is downloading content and from what areas in the world. The data will only be used to create anonymous statistics. Personal Data collected: IP Address